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17/08/2018

【職場應急手冊】「請假通知」必學英語句型

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  • Zephyr Yeung

    Zephyr Yeung

    從小喜歡英文且極具好奇心,奈何小時候發問時往往都會被告知「背左佢啦」,心有不甘繼而透過閱讀和研究來尋根究底,長大後深深了解香港人學習英語時會遇到的障礙,並研究出獨有的方法瞬速提升英文水平,從此不再視學英文為畏途。你ready好晉升為「職場英語達人」未?

    逢周五更新

    職場英語教室

  一年入面,總會有一兩次因各種原因需要請假。打工仔遇到外籍上司時,該怎樣用英文請假呢?想請同事幫忙「代班」的英文怎樣說?「臨時事假」、「產假」的英文又是甚麼呢?

 

  雖然現在有部分公司會接受員工用WhatsApp請假,但絕大部分的情況下,員工仍然需要寫formal的英文email請假。大家是不是常常都要「臨急抱佛腳」上Google search呢?今次,我整理了一系列有關請假的商用英文,包括「常用詞語」、「實用片語」和「請假email範例」,確保大家能在職場應用得到,大家還不快點save低,以備不時之需!

 

 

I. 請假常用詞語

 

a. 休假類別

 

  1. 事假  Personal Leave

  2. 病假  Sick Leave

  3. 臨時事假  Casual Leave 

  (當同事請"Casual Leave"時,千萬不要按原文翻譯,誤以為是「隨便放假」,其實Casual Leave 的意思是「臨時事假」。)

  4. 喪假  Funeral Leave

  5. 年假  Annual Leave

  (Annual:「每年的、年度的」)

  6. 公假  Official Leave

  7. 婚假  Marriage Leave

  8. 產假  Maternity Leave

  9. 侍產假  Paternity Leave

  10. 生理假  Menstruation Leave (more formal)

             (Menstruation :「月經、經期」)

                 Period Leave

  11. 陪審員假  Jury Service Leave

 

b. 狀況

 

  1. 休假中  be on leave

  2. 不在辦公室  be out of office

  3. 出差  be on a business trip

  4. 度假中  be on holiday/ vacation

 

c. 職務代理

 

  1. 暫代  fill in

            substitute

  2. 插手幫忙  step in

  3. 處理  deal with

          tackle

          handle

 

II. 表達「請假」的句型

 

可以用來表達「請假」的句型很多種,大家可以參考下列四種:

 

1. take...leave / day (off)

e.g. I would like to take a day off because I get a cold.

      我想請假一天,因為我感冒了。

e.g. I'd like to take official leave of absence for two days.

      我要請兩天的公假。

 

2. request...leave / day (off)

e.g. I am requesting permission for three days leave.       

      我請求公司允許本人休假三天。

e.g. I would like to request a leave of absence for medical reasons.

      我懇請公司批准本人因病告假。

 

3. ask for...leave / day (off)

e.g. I would like to ask for a week’s leave to prepare for my wedding.

       我想請一個星期假來籌備我的婚禮。

 

4. be on...leave / day (off)

e.g. I will be on leave and out of town for a week starting May 19. 

       從5月19日開始,我將休假出國一個星期。

 

III. 「請假通知」必學句型:

 

句型1: 交代目前工作

→ "I am currently working on ... [工作項目]..."

e.g. I am currently working on a sales presentation for the L&Y Group.

      我目前正在處理L&Y集團的業務簡報。

 

句型2: 告知職務代理人

→ "...[人名]... will be stepping in to handle my responsibilities."

e.g. Charmaine will be stepping in to handle my responsibilities.

      Charmaine將會插手處理我負責的工作。

 

句型3: 緊急聯絡方式

→"You may contact me +[聯絡方式]+[時間]"

e.g. You may contact me by cell phone at anytime.

      你可以隨時打手機與我聯絡。

 

**另外,如果是想請人代班,則可以說......

1. Could you cover for me tonight?

    你今晚可以幫我代班嗎?

2. Can you take my shift?

   你能幫我代班嗎?

 

IV. Sample email:

 

Date: April 28, 2018

To: Lucas Fong [lucas_f@abc.com]

From: Zephyr Yeung [zephyr_y@abc.com]

Subject: Upcoming Leave of Absence

 

Dear Mr. Fong,

 

  [請假時間 I am writing this quick email to confirm with you that I will be out of the office for one week starting May 1.] As I had mentioned to you earlier, I will be traveling to Sweden for a family reunion during this time. I will be back in the office on Monday, May 7.

 

  [交代目前工作 I am currently working on a sales presentation for the Edmondson Group, and Pinky Lam will be stepping in to handle my responsibilities.] [交代職務代理人 I am also involved in the preparations for the upcoming Design Expo in June, and Yanis Wong will be responsible for these matters while I am away.] In addition, I've talked to the other members of my team, and they are also ready to step up to the plate (著手開始某項工作) during my absence.

 

  [緊急聯絡方式 While I am in America, you may contact me by cell phone at anytime. I will also be available via email. My main contact in Sweden will be my aunt, Maggie Lai, and her phone number is 0775-755700.]

 

  Thank you once again for all of your assistance. I look forward to returning to the office on Monday, May 7.

 

Yours sincerely,

Zephyr Yeung

 

 

 《經濟通》所刊的署名及/或不署名文章,相關內容屬作者個人意見,並不代表《經濟通》立場,《經濟通》所扮演的角色是提供一個自由言論平台。

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